Often times, businesses and residents are required to hold onto sensitive information for their records. With all the talk about staying safe from information theft by shredding, you may have some concerns about holding onto these files. It probably doesn’t need to be said that storing records in a box on top of a dusty file cabinet is not advised. Locking them in a secure drawer or a safe is a much better option, as it’ll surely help to keep unwanted hands away; with that said, they will still be vulnerable to disaster.
Staying Safe from Disasters
It’s sad to say, but sometimes buildings are destroyed. An earthquake can strike or faulty wiring could cause a fire. The risks of losing information this way are very real and no one thinks it will happen to them until it does. The solution to this issue would then be to keep your records offsite in a safe place. It is highly recommended that you choose a company offering secure storage services to ensure you’re both secure and in compliance with regulations. Apart from additional protection from potential disasters, partnering with a storage company has several more advantages.
Organization
When records are stored professionally you will benefit from a tried and proven organization system. Records will be indexed and archived in state-of-the-art facilities, a bar coding system will detail where the information is stored and what each file contains. This ensures ease of access to your records when you need them and quick storage when it’s time to put them away.
Records are kept in storage boxes designed to protect your documents for their entire duration. These come in a variety of sizes to fit your files and receive a bar code to ensure the owner’s information is well documented. Containers are kept on strong metal shelves so there is no need to worry about collapsing shelves destroying records.
Security
Even if you decided to keep your records on-site in your own safe, can you be sure they are under constant security surveillance? No matter what time frame you are needing to store documents for, a secure facility will offer 24/7 secure monitoring. There are a number of systems in place to ensure the protection of your files; these systems include 24/7 secure monitoring, gated access, verified staff to check on storage locations, and other precautions on a site by site base.
Shred A Way is a document shredding and Storage Company located in Columbus, GA.
For more information about our services or if you have any questions, please reach out to our team.
We’re happy to help you out.
706-577-9668